Mail management, refined
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While instant messengers have, for reasons of immediacy and convenience, taken over as the default mode of communication for a lot of users, email remains critically important in a work environment. And at times managing email could take more of your productivity time than you may ever have imagined. This is where smart email apps, designed to reduce the clutter, come in handy.
Notion Intelligent Email
Android, iOS, Amazon Alexa
This truly is a one-of-its-kind email app. The problem is, a lot of us get many emails every day that are not relevant but clutter the inbox so much that we tend to miss the important mails. The Notion Intelligent Email app for smartphones learns constantly from user behaviour and ensures that important mails are not lost in the clutter. Artificial intelligence works all the time, based on the contents of the mail, the sender, and the way you respond to certain mails. This app does not need to replace the email app you may be using, but you can choose to turn off notifications in the older app, and let Notion send notifications for mails that may be important. You can also snooze mails and deal with them later (you can set any date and time). Notion.ai has added support for Amazon’s Alexa virtual assistant as well, and you can ask Alexa to inform you about the important new mails.
iOS, Mac OS X
While Apple’s own Mail app in iOS 10 is better than it has ever been, some users still want extra functionality to make mail management simpler. Airmail is one alternative. This email app is what you need if you want to set custom actions (archive, snooze mail, etc.)—and this reminds us of the now discontinued Mailbox app of Dropbox. Airmail also has integration with third-party apps, such as Apple’s Calendar and Reminder app, Todoist, Evernote, Dropbox, Google Drive and iA Writer, among others—this makes it easier to manage reminders, lists, share tasks, access cloud storage, save and edit documents. It supports Gmail and Exchange accounts, and integrates with iCloud for syncing with a Mac computing device. It also has an Apple Watch app.
$49.99 per year (around Rs3,410)
Android, Android Wear, iOS, Apple Watch, Mac OS X
Earlier known as Cloudmagic, Newton Mail is a subscription-based service that works with all Gmail, Exchange, Yahoo!, Outlook and Office 365, iCloud as well as IMAP accounts. Since the rebranding, even basic features like notifications for new mails are offered only to paid subscribers. Apart from that, this remains a robust email app. It has added the OAuth 2.0 to enhance mail account security. There is integration with cloud storage services such as Google Drive, Dropbox and iCloud storage, and cross-platform support for third-party productivity apps like Todoist, Evernote, OneNote, Salesforce and Asana. The subscription cost may mean that only power users actually sign up, but the features and ease of use make the app a good option.
iOS, Android, Web
The app, available for both iOS and Android devices, supports multiple email services, including Gmail and Outlook, as well as Yahoo!, AOL and iCloud. This is a truly flexible app, if you want to put all your email accounts in one place and not face the hassle of switching between different apps.
As a user, you enjoy the flexibility of making stacks,essentially bunching up certain types of email. Alto Mail does some automatically for you, such as those with attachments. It can scan your mail for the shipping details of any order you placed online. It tends to be slightly inconsistent with syncing if your 3G or Wi-Fi connection is unstable but, for most users, that is a small trade-off for the convenience it offers.