New features for Google’s productivity apps are designed for teamwork
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Google wants professionals to use its G suite of productivity tools more. In an attempt to make them more enticing and user-friendly for individual users as well as teams in any workplace, the company is rolling out several new features in Docs, Sheets and Slides. Anyone with a basic G Suite ($5 per month) can access most of these features right away, while some will be available only to G Suite Business ($10 per month) and Enterprise ($25 per month) customers.
Google Docs, Slides and Sheets are useful productivity tools, which give users the option to save all work on cloud. So even if users don’t have access to a PC on which they originally created a document, they can access the document on another device. The ability to save and share a file with others makes it a powerful collaboration tool. The latest update adds the option to assign custom names to every version of a document or sheet. This can help users track changes made by other team members more easily. This will also give team leaders a historical record of the team’s progress and contribution.
If users want to go to the first version of a document, without comments or edits by team members, they can do so in the new preview section. It can be accessed in Select Tools-> Review suggested edits -> Preview accept all.
There is a new option that allows users to apply all edit suggestions by a senior or team member by clicking a single button. Users don’t have to go through every edit suggestion manually any more. They can save time by simply going to Select Tools-> Review suggested edit-> Accept all or Reject all.
Users can now suggest changes in a Doc from an Android smartphone, Apple iPhone or iPad. Users can access this in Menu->Suggest changes->Suggestion mode. This will allow users to contribute to a project even if they are not close to their work station or don’t have access to a notebook.
Google has added some new templates with built-in ad-ons. Templates allow users to create and work on formatted files such as resume, budget or order form.
More templates mean more options for users, while with ad-ons, users can create their own templates to suit their specific requirements at work.
G Suite Business and Enterprise users can now access Google Cloud Search from Docs or Slides through the new Explore button. Cloud Search provides comprehensive search option to users within the G suite apps and also provides useful suggestions using artificial intelligence (AI). With Explore, users can find anything related to the content in Doc or Slide on other Google apps such as Gmail, Contacts Calendar or Drive.