How to get the most out of Gmail on mobile3 min read . Updated: 21 Jul 2016, 03:25 PM IST
Gmail's official email app is as good as Gmail on desktop, as long as you are aware of all its features
Gmail is the most reliable email client for smartphones as it allows users to configure and access multiple email clients from a single app. Interestingly, there are several features in the Gmail app which makes using it on phones as easy as using it on the desktop.
We take a look at some of the cool Gmail features, which can help manage your emails on your smartphone.
Gmailify other email accounts
Gmailify extends various Gmail features such as spam protection, better inbox management and access to Google Now cards to other email clients, like Outlook and Yahoo! Mail which are configured within the Gmail app. This means all the other email accounts will look and work more like the Gmail account and all the inbox categories such as Social, Promotions and Updates, as well as reservations and meetings details in the mails will automatically show in your Google cards. To enable Gmailiy, go to Settings->Select the other account->Link account.
Use email from contacts
Sending a mail becomes a lot faster with the predictions Gmail shows once you start typing the first letter. This feature works only when you have received or sent an email to the person before. Interestingly, Gmail allows users to add email IDs from the Google phone contacts. To access this, open a new mail and tap on the More icon>select Add from contacts. If the email is in your contact list, you can fill the email id by tapping on the contact.
How to minimize the clutter
If you are using your Gmail account for receiving or sending office mails, you are bound to come across long mail trails. These mails continue to show in your inbox even after the conversation is over. But the mail is important and you can’t delete it. Archiving allows users to save such mails in a hidden section called Archives. One can access the mails sent to archives by typing a keyword related to it.
Organizing your Inbox
Going through each and every mail in the inbox can take a long time. Gmail allows users to classify their inbox under different categories such as Work, Personal, Travel, Receipts, Social and Promotions. This helps user check mails relevant to them at a given time. To access Work, Personal, Travel and Receipts categories, tap on the round icon which shows with every mail. Tap on the More icon on the top the screen->select Add labels. Similarly, to access Promotions, Social, go to settings->email->inbox categories and select the two. You have to do this only once or twice as Google will remember the next time a mail is sent and will automatically put it under that section for you.
Searching made easier
Searching in Gmail can be tricky even if you know the keyword. But if you remember the month around which the mail was received Gmail can help you. By typing “older_than:1m" with the keyword related to the mail in the search box you can actually filter the results to focus only on the mails which were sent a month ago. To zero down the search to mails sent within the last one month, you can type “newer_than:1y".
Customize your replies
In case you are travelling and won’t be able to access your Gmail account for a few days, you can activate the auto reply feature from your smartphone itself. You can add the dates between which you won’t be able see the mails along with the mail that will be sent out to the sender. In case you wish the auto reply to be sent only to those who are in your Google contacts, there is an option for it on the same page. Go to Settings->Email Account-> Out Of Office auto reply.