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Business News/ Technology / Gadgets/  Best printers for office use: 10 picks that will enhance your workplace productivity and efficiency
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Best printers for office use: 10 picks that will enhance your workplace productivity and efficiency

The top 10 business best printers for office use provide efficiency in workplace settings by optimising productivity with quick printing times, adaptable features, and dependable performance.

Best printers for office use: Shop from our top selection of printers.Premium
Best printers for office use: Shop from our top selection of printers.

Having the best printers for office use may significantly improve productivity and efficiency in office operations. It becomes essential to choose the finest best printers for office use out of all the available options. Every type, from little inkjets to sturdy laser printers, has special features designed to satisfy the needs of contemporary offices.

In this blog, we examine the top 10 best printers for office use made especially for business settings. Whether you need a wireless connection, multi-function features, or high-speed printing, these best printers for office use are designed to maximise efficiency and optimise productivity. Come explore the cutting-edge features and technology that make these best printers for office use invaluable tools in any business situation.

Introducing flawless efficiency and a happy ending to your printing troubles with our carefully chosen collection of the top best printers for office use available.

1. Canon PIXMA MegaTank G2012 Inktank Colour Printer

Perfect for both home and workplace use, the Canon PIXMA MegaTank G2012 all-in-one printer is a miracle of an ink tank. It guarantees economical and excellent printing with two extra black ink bottles that can produce up to 6000 prints each and colour bottles that can produce 7000 prints.

Specifications of Canon PIXMA MegaTank G2012 Inktank Colour Printer:

  • Brand: Canon
  • Model Name: PIXMA G2012
  • Product Dimensions: 33 x 44.5 x 16.3 cm; 6 Kilograms
  • Item Model Number: CNN_G2012_BLK
  • Operating System: Windows

Reasons to BuyReasons to Avoid
High page yield with included ink bottlesInitial setup may be time-consuming
Cost-effective printing with ink tank systemRelatively slower print speeds compared to some competitors

2. Canon PIXMA E4570 Colour Printer

The feature-rich Canon PIXMA E4570 all-in-one printer to buy is a great option for printing at home or in the business. It provides simplicity and adaptability for print, scan, and copy activities with Wi-Fi connectivity, FAX functionality, and auto duplex printing.

Specifications of Canon PIXMA E4570 Colour Printer:

  • Brand: Canon
  • Model Name: PIXMA E4570
  • Product Dimensions: 29.5 x 43.5 x 18.9 cm; 5.8 Kilograms
  • Item Model Number: E4570
  • Operating System: Windows 10 / 8.1 / 7 SP1

Reasons to BuyReasons to Avoid
All-in-one functionality: Print, scan, copy, and faxInitial setup may be time-consuming
Ink-efficient design for cost-effective printingRelatively slower print speeds compared to some competitors

3. HP Ink Tank 419 Colour Printer

With print, scan, and copy capabilities, the HP Ink Tank 419 all-in-one Wi-Fi colour printer is meant for office use. It is a powerful tool for use at home, in the office, or in the workplace. It guarantees long-term productivity and cost savings with extra ink bottles supplied for up to 15000 black and 8000 colour pages.

Specifications of HP Ink Tank 419 Colour Printer:

  • Brand: HP
  • Series: Ink Tank Wireless 419
  • Colour: Black
  • Item Height: 15.8 Millimeters
  • Item Width: 31 Millimeters

Reasons to BuyReasons to Avoid
Cost-effective printing with additional black ink bottleInitial setup may be time-consuming
All-in-one functionality: Print, scan, and copyMay have a larger footprint compared to some compact printers

4. HP Smart Tank 529 AIO Colour Printer

With print, scan, and copy capabilities, the HP Smart Tank 529 AIO colour printer for office use is a flexible option for use at home or in the workplace. It guarantees continuous productivity and ease with included ink for up to 6000 black and 6000 colour pages.

Specifications of HP Smart Tank 529 AIO Colour Printer:

  • Brand: HP
  • Series: HP Tank
  • Colour: Magenta
  • Form Factor: Print Copy Scan

Reasons to BuyReasons to Avoid
High page yield for both black and color ink cartridgesInitial setup might be time-consuming
Economical printing with included ink bottlesLarge footprint may require ample space

5. Epson EcoTank L3252 Ink Tank Printer

The sleek black Epson EcoTank L3252 Wi-Fi all-in-one Ink Tank office printer offers dependable performance. Its effective ink tank design and wireless connectivity make it ideal for households or small offices looking for hassle-free printing.

Specifications of Epson EcoTank L3252 Ink Tank Printer:

  • Brand: Epson
  • Model Name: L3252
  • Product Dimensions: 43.5 x 40.8 x 24.4 cm; 5.6 Kilograms
  • Memory Storage Capacity: 256 MB

Reasons to BuyReasons to Avoid
High-capacity ink tanks for cost-effective printingInitial investment is higher due to the upfront cost of ink tanks
Wi-Fi connectivity for wireless printingPrint speed may be slower compared to some competitors

6. Brother DCP-T820DW Colour Ink Tank Printer

Designed for both home and workplace usage, the Brother DCP-T820DW is a feature-rich multifunction printer for office. Designed for both home and workplace usage, the Brother DCP-T820DW is a feature-rich multifunction printer for office use with an ink tank. Its Wi-Fi connectivity and automatic duplex printing feature provide efficient and easy print, scan, and copy activities.

Specifications of Brother Brother DCP-T820DW Colour Ink Tank Printer:

  • Brand: Brother
  • Model: DCP-T820DW
  • Product Dimensions: 43.51 x 43.89 x 19.51 cm; 9.6 Kilograms
  • Memory Storage Capacity: 128 MB

Reasons to BuyReasons to Avoid
Wi-Fi connectivity for wireless printingInitial setup may require technical expertise
Auto duplex printing saves paper costsPrint speed may be slower compared to some competitors

Also read: Best HP Laserjet printers for home and office use: Top 7 picks for you

7. HP Laser 1008a Printer

Designed for efficiency, the HP Laser 1008a printer for office use is a dependable monochrome printer. With its large input and output trays, strong duty cycle, and quick print times, this printer is perfect for hectic work settings that need high-quality black-and-white printing.

Specifications of HP Laser 1008a Printer:

  • Brand: HP
  • Series: HP Laser
  • Colour: White
  • Form Factor: Printer
  • Item Height: 21.5 Centimeters

Reasons to BuyReasons to Avoid
Fast printing speed of up to 21 ppmLimited functionality (single function - only prints)
Hi-Speed USB 2.0 connectivityNo wireless connectivity options

8. Brother HL-B2080DW Mono Laser Printer

The Brother HL-B2080DW Mono Laser Printer has a stylish grey appearance, Wi-Fi connection, and auto duplex printing capabilities. Because of its toner box technology guarantees economical and effective printing, so it's a great option for homes and small offices.

Specifications of Brother HL-B2080DW Mono Laser Printer:

  • Brand: Brother
  • Colour: Gray
  • Form Factor: Print Only
  • Item Height: 18.3 Centimeters
  • Item Width: 35.6 Centimeters

Reasons to BuyReasons to Avoid
Automatic duplex printing for paper-saving efficiencyLimited functionality (mono printing only - black and white)
Reliable performance with mono laser printing technologyMay not be suitable for color printing needs

9. Canon PIXMA MegaTank G2010 Colour Printer

The all-in-one ink tank colour best printers for office use, Canon PIXMA MegaTank G2010, blends price and capability. It is ideal for home and office customers looking for dependable colour printing because of its elegant black style and effective ink tank mechanism.

Specifications of Canon PIXMA MegaTank G2010 Colour Printer:

  • Brand: Canon
  • Model Name: PIXMA G2010
  • Product Dimensions: 44.5 x 33 x 13.5 cm; 6 Kilograms
  • Operating System: Windows, Windows 10, Windows 8

Reasons to BuyReasons to Avoid
High page yield with included ink bottlesInitial setup may be time-consuming
Cost-effective printing with ink tank systemNo automatic document feeder for scanning multiple pages

10. Posiflex Rugtek Printer

Posiflex Rugtek Printer RP326-USE is a multi-functional 3-in-1 printer that supports Ethernet, serial, and USB connections. With the Posiflex Service Center's one-year carry-in warranty, it's a dependable option for various printing requirements.

Specifications of Posiflex Rugtek Printer:

  • Brand: Posiflex
  • Model: RP326USE
  • Model Name: Rugtek RP 326
  • Product Dimensions: 14.5 x 9.5 x 14.8 cm; 2.5 Kilograms
  • Operating System: Windows 10

Reasons to BuyReasons to Avoid
Versatile connectivity options (USB, Serial, Ethernet)Limited features compared to multifunction printers
Durable construction for reliable performanceMay not offer advanced printing features

Also Read: Best HP colour printers for home and office use: Top 8 picks

Best 3 features for you

Product

Included Pages

Connectivity

Additional Features

Canon PIXMA MegaTank G2012 All in One Ink Tank Printer6000 B & 7000 CUSB, Wi-Fi
2 Additional Black Ink Bottles, Print, Scan, Copy for Home/Office
Canon PIXMA E4570 All in One Ink Efficient Colour PrinterNot specifiedWi-Fi, Fax, Auto Duplex
Print, Scan, Copy, Fax
HP Ink Tank 419 All-in-one Wi-Fi Colour PrinterUp to 15000 B, 8000 CWi-Fi
1 Additional Black Ink Bottle, Print, Scan, Copy for Office/Home
HP Smart Tank 529 AIO Colour PrinterUp to 6000 B & CUSB, Wi-Fi
Print, Scan, Copy for Office/Home
Epson EcoTank L3252 Wi-Fi All-in-One Ink Tank PrinterNot specifiedWi-Fi
Wi-Fi Connectivity, Print, Scan, Copy
Brother DCP-T820DW Ink Tank Multifunction PrinterNot specifiedWi-Fi, Auto Duplex
Print, Scan, Copy for Home & Office
HP Laser 1008a PrinterNot applicableHi-Speed USB 2.0
Single Function, Print, 10,000-page Duty Cycle, Black and White
Brother HL-B2080DW Mono Laser PrinterNot specifiedWi-Fi, Auto Duplex
Mono Laser, Wi-Fi, Toner Box Technology
Canon PIXMA MegaTank G2010 All-in-One Ink Tank PrinterNot specifiedUSB, Wi-Fi
Print, Scan, Copy
Posiflex Rugtek Printer RP326 -USENot applicableUSB, Serial, Ethernet
3 in 1 Connectivity, 1 Yrs Carry-in Warranty

Best overall product

The Canon PIXMA MegaTank G2012 All-in-One (Print, Scan, Copy) InkTank Colour Printer stands out as the best overall product. Offering versatile functionality in one device, it seamlessly handles printing, scanning, and copying tasks. With its innovative MegaTank technology, it delivers high-quality color printing while minimizing ink replacement frequency. Its user-friendly design and efficient performance make it a perfect choice for home and office use. Experience exceptional value and reliability with this Canon printer, ensuring hassle-free printing for all your needs.

Best value for money

Because of its many features at a reasonable price, the Canon PIXMA E4570 All-in-One Wi-Fi Ink-Efficient Colour is the best affordable printer for office use and stands out as the most significant value for the money. It can print, scan, copy, and fax, successfully meeting various home and workplace demands. Its ink-efficient design lowers operating expenses, and auto-duplex printing increases output while using less paper.

How to find the best printer for office use

To find the best office printer, consider critical factors like print speed, quality, connectivity options, and running costs. Look for models with efficient ink or toner usage, Wi-Fi connectivity for easy networking, and compatibility with your office's operating systems. Reading user reviews and comparing brand features can help ensure you make the most suitable choice.

FAQs

Question : What aspects should I consider when selecting a printer for usage in my office?

Ans : Print quality, speed, connection, paper handling capacity, consumable costs, and extra features like scanning, copying, and faxing capabilities are all important considerations.

Question : Are small or big office environments a good fit for these best printers for office use?

Ans : The majority of the printers on this list can be used in both small and big office settings. However, depending on things like print volume and capacity, some could be more suited to one over the other.

Question : Do these printers have wireless networking capabilities?

Ans : Many of the printers on this list indeed support Wi-Fi connectivity, enabling users to print wirelessly from PCs, tablets, and smartphones.

Question : Can these printers handle heavy printing operations?

Ans : While some printers are better suited for moderate or low-volume printing, others are made expressly for large-volume printing needs. Considering the printer's duty cycle and paper handling capability is critical for high-volume printing requirements.

Disclaimer: At Livemint, we help you stay up-to-date with the latest trends and products. Mint has an affiliate partnership, so we may get a part of the revenue when you make a purchase. We shall not be liable for any claim under applicable laws, including but not limited to the Consumer Protection Act, 2019, with respect to the products. The products listed in this article are in no particular order of priority.

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Published: 18 Mar 2024, 06:16 PM IST
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